CUBA TOWNSHIP REGULAR MEETING
OF THE BOARD OF TRUSTEES
28000 W. Cuba Road
Supervisor Nelson called the meeting to order at 7:00 pm. Trustee Svacha led those present in the Pledge of Allegiance.
Roll call: David Nelson, Supervisor; Don Griffith, Trustee- absent; Jack Mumaw; Trustee; Art Rice, Trustee; Roberta Svacha, Trustee.
Also present: Priscilla Rose, Clerk; Rebecca Tonigan, Assessor; Tom Gooch, Highway Commissioner; Tim Murray, Township attorney; Tom Rowan, Barrington Countryside Fire Protection District;
Swearing in of Assessor for term January 1, 2010 – December 21,
2013
Rose told the board that Assessor Tonigan was sworn in on January 4, 2010 in
the Township office.
Public Comment
Tom Rowan from the Barrington Countryside Fire Protection District addressed
the board. He thanked the board for including the sprinkler ordinance article in
the recent newsletter. He added that Len Grant’s retirement dinner is upcoming
and asked the board for a proclamation recognizing his retirement.
A motion was made by Trustee Rice and seconded by Trustee Mumaw to
issue a proclamation recognizing Len Grant’s retirement.
Roll call: Griffith- absent; Mumaw- yes; Rice- yes; Svacha- yes; Nelson- yes.
The Township’s attorney, Tim Murray, will prepare the proclamation.
Approval of minutes
Supervisor Nelson requested that the next agenda item, Executive Session, be moved to the end of the agenda.
Supervisor’s report
Nelson told the board that he has changed the seating for this board meeting
and will strive to run a more concise meeting on a recommendation from board
members.
Nelson told the board that he has heard from the Lake County Stormwater Management Commission that a Cuba Township property, 24719 River Shore Drive, Cary, IL has been condemned due to flooding issues. Cuba Township has been approached regarding purchasing the property. The Township will have rights to maintain the property into perpetuity with assistance from FEMA, the state and the county. It is possible that FEMA could contribute $75,000 toward the purchase price and Cuba handling the local share of $25,000. Gooch told the board he felt the purchase was a good idea and that possible uses of the property could be park space with river access.
A motion was made by Trustee Rice and seconded by Trustee Svacha to
send a letter of intent to move forward with the purchase of 24719 River Shore
Drive, Cary, IL.
Roll call: Griffith- absent; Mumaw- yes; Rice- yes; Svacha- yes, Nelson- yes.
Motion carried.
Nelson continued with the Supervisor’s report and told the board the work with the "No Child Left Inside" committee continues. They are still trying to identify a program in which Cuba Township could participate.
Adopt tentative General Town and Road District budget for fiscal
2010-2011
Nelson told the board that the public hearing on the tentative budget
adopted at this meeting will be on February 11, 2010 at 6:30 pm, at the Cuba
Township office. The Road District budget must be adopted at the public hearing.
The General Town budget can be adopted at the regular board meeting which will
follow the public hearing.
Nelson told the board that the General Town budget as currently presented includes $922,777 in revenue, which includes a 5% reduction in the General Town levy. There is an approximate $16,000 excess in the proposed budget.
Discussion on the budget began regarding the public service section of the budget. Rose presented the requests from social service agencies for funding.
Gooch told the board that, as he had requested at the December board meeting, he would like to reduce the portion of the finance manager’s salary that comes from the Road District budget. Discussion continued regarding the possibility of employee salary increases versus the 5% levy reduction. Mumaw spoke in favor of small increases if the budget would allow. Rice questioned the message being sent giving salary increases in the same year that the levy has been reduced. Tonigan told the board that the salary line in the Assessor’s budget includes an amount for a small increase for her staff. The salary line in the General Town budget was increased to permit an approximate 2% increase for the upcoming budget year.
Rose addressed the board regarding statements she had made at the December meeting regarding health insurance provisions for the Supervisor and Clerk. She reminded the board that the salary ordinance passed in July 2008 provides insurance for the Supervisor and Clerk and in December she felt it was important to keep money in the budget line to provide for such. She said that as currently she and Supervisor Nelson are not receiving health insurance from the Township, and that neither of them intends to take the insurance as long as their current insurance from other employers is available, that it would be appropriate to reduce the health insurance budget line accordingly. The budget, as currently presented, has been decreased in the General Town health insurance line by $40,000 to reflect this situation.
A motion was made by Trustee Svacha and seconded by Trustee Mumaw
to pass the tentative budget for General Town in the amount of $907,450.00.
Roll call: Griffith- absent; Mumaw- yes; Rice- yes; Svacha- yes; Nelson- yes.
Motion carried.
A motion was made by Trustee Svacha and seconded by Trustee Mumaw
to pass the tentative budget for General Assistance in the amount of $23,400.00.
Roll call: Griffith- absent; Mumaw- yes; Rice- no; Svacha- yes; Nelson- yes.
Motion carried.
A motion was made by Trustee Svacha and seconded by Trustee Mumaw
to pass the tentative budget for I.M.R.F. in the amount of $138,700.00
Roll call: Griffith- absent; Mumaw- yes; Rice- yes; Svacha- yes; Nelson- yes.
Motion carried.
A motion was made by Trustee Svacha and seconded by Trustee Rice to
pass the tentative budget for White Memorial Cemetery in the amount of
$22,200.00.
Roll call: Griffith- absent; Mumaw- yes; Rice- yes; Svacha- yes; Nelson- yes.
Motion carried.
It was suggested that more daffodil bulbs be planted along the fence at the cemetery in the fall.
Gooch told the board that the Road and Bridge and Road Maintenance budgets reflect a reduced levy by approximately 5%. He added that the budget will not necessarily decrease due to revenues from intergovernmental agreements, grant revenue from the state and stimulus money. He added that in recent years he has been very aggressive in pursuing grant money for various projects and purchases. He continued that in the upcoming year the salt barns will need to be enclosed due to IEPA mandates. He expects to secure grants for most of that project. The Fall Festival line in the Road and Bridge budget was increased to match the Fall Festival line in the General Town budget.
A motion was made by Trustee Svacha and seconded by Trustee Rice to
pass the proposed Road and Bridge budget in the amount of $645,000.00
Roll call: Griffith- absent; Mumaw- yes; Rice- yes; Svacha- yes; Nelson- yes.
Motion carried.
A motion was made by Trustee Svacha and seconded by Trustee Rice to
pass the proposed Road Maintenance budget in the amount of $2,907,500.00
Roll call: Griffith-absent; Mumaw- yes; Rice- yes; Svacha- yes; Nelson- yes.
Motion carried.
Assessor report
Tonigan told the board that The Garlands appeal continues with possible
negotiations. Her staff is completing work they have been performing for other
townships. Lake County had 16,000 hearings this year up from 9000 the previous
year which was the reason her staff assisted other townships with their appeals.
Tonigan excused herself from the meeting at 8:34 pm.
Clerk’s report
Rose told the board that Early Voting began on January 11, 2010 and
continues through January 28, 2010.
Highway Commissioner’s report
Gooch distributed a schedule of revenue received by the Road District to the
board. Rice asked if the Road District’s new employee could work with BACOG on
GIS issues. Gooch felt that BACOG and the Road District are using GIS in
different ways, and there are many opportunities for the GIS system. He
continued that morale is good at the Road District despite recent snow plowing
and long hours.
BACOG report
Nelson reported to the board that BACOG will be holding a retreat over the
upcoming weekend
Health insurance policy review
There was no discussion this month.
Newsletter update
Rose reported that the newsletter has been mailed and should be received
this week. It was decided to produce a newsletter for distribution in late April
or May. Information about PACE will be included in that newsletter. Rose will
inform the board of the deadline at the February board meeting. The following
newsletter will be distributed in late September to include information about
the Fall Festival and the November election.
Have a Heart Food Drive update
Nelson reminded the board the food drive is scheduled for February 13, 2010
at the Barrington Public Safety Building on Northwest Highway, 9 am to noon.
Approval of bills
A motion was made by Trustee Svacha and seconded by Trustee Mumaw to approve
the bills in the amount of $649,005.46, check nos. 23592 through 23796.
There were questions from Mumaw to Gooch regarding several bills regarding snow plowing and work boots. Mumaw suggested that consolidation of utility bills could occur as he noticed many NICOR and ComEd bills. Nelson will speak w/ Nancy Donati about this. There was discussion about the PACE bills and Gooch told the board that he gave Christmas bonus checks to his employees.
Roll call: Griffith- absent; Mumaw- yes; Rice- no; Svacha- yes; Nelson- yes. Motion carried.
New business
There was no new business
Old Business
There was no old business
A motion was made by Trustee Rice and seconded by Trustee Mumaw to go into executive session for the purpose of reviewing executive session minutes and for personnel reasons. The meeting was recessed at 8:30 to executive session.
The regular session meeting was reconvened at 8:50 pm
Roll call: Griffith- absent; Rice; Mumaw; Svacha; Nelson.
Adjournment
A motion was made by Trustee Svacha and seconded by Trustee Mumaw to
adjourn. The meeting was adjourned at 8:52 pm. Motion carried.
Respectfully submitted,
Priscilla H. Rose
Clerk