CUBA TOWNSHIP REGULAR MEETING
OF THE BOARD OF TRUSTEES
28000 W. Cuba Road
Supervisor Nelson called the meeting to order at 7:00 pm. Trustee Svacha led those present in the Pledge of Allegiance.
Roll call: David Nelson, Supervisor; Don Griffith, Trustee; Art Rice, Trustee; Roberta Svacha, Trustee.
Also present: Priscilla Rose, Clerk; Rebecca Tonigan, Assessor; Tom Gooch, Highway Commissioner; Tim Murray, Township attorney; Tom Rowan, Barrington Countryside Fire Protection District; Janet Agnoletti, BACOG; Nancy Donati, Cuba Township finance manager; Dan Cerny, Township resident; Jack Mumaw, Township resident.
Public Comment
Tom Rowan from the Barrington Countryside Fire Protection District addressed
the board. He told the board that Len Grant had retired after 36 years. He added
that the fire district’s website has been updated and that virtual tours of
the fire department are available online. He distributed pictures of a new fire
engine and concluded by talking about the Fire District’s sprinkler ordinance.
Information on the ordinance will hopefully be included in the Township’s next
newsletter.
Rice asked Rowan about a conversation with a neighbor of Rowan’s regarding a flooding situation. Rice suggested that Rowan talk with Lake County representative Steve Mountsier about the situation.
Election to fill trustee vacancy
There was a motion by Svacha and seconded by Griffith to appoint John J.
Mumaw to fill the trustee vacancy left by Richard J. Kosner’s resignation.
Roll call: Griffith- yes; Rice- yes; Svacha- yes; Nelson- yes. Motion carried.
Installation of candidate to fill trustee vacancy
Clerk Rose administered the oath of office to John J. Mumaw
Approval of minutes
A motion was made by Trustee Svacha and seconded by Trustee Rice to approve the minutes of the November 21, 2009 special board meeting. Motion carried.
A motion was made by Trustee Griffith and seconded by Trustee Rice to approve the minutes of the November 21, 2009 executive session. Motion carried.
BACOG report
Janet Agnoletti addressed the board regarding the phosphorous resolution BACOG is asking the board to approve. She said that this resolution is the basis for the educational activities that the Flint Creek watershed partnership will undertake. She stressed that the resolution is not a ban or legislation.
Trustee Griffith made a motion which was seconded by Trustee Svacha
to approve the BACOG legislative platform.
Roll call: Griffith- yes; Mumaw- abstain; Rice- yes; Svacha- yes; Nelson- yes.
Motion carried.
A motion was made by Trustee Rice and seconded by Trustee Griffith
to pass the Phosphorous Free Resolution.
Roll call: Griffith- yes; Mumaw- yes; Rice-yes; Svacha- yes; Nelson- yes.
Agnoletti told the board the Barrington Area Drug Prevention Coalition was started several years ago. The Coalition works with the local police and will begin strategic planning for the next several years.
Motion to appoint Priscilla H. Rose and Rebecca M. Tonigan FOIA
officer
Murray gave background on the FOIA changes. He added that every public body
is required to have FOIA officers. The officer will process the FOIA requests.
A motion was made by Trustee Rice and seconded by Trustee Svacha to appoint
Priscilla H. Rose and Rebecca M. Tonigan FOIA officers for Cuba Township. Motion
carried.
Supervisors’ Report
Nelson reported that the Christmas boxes for Township residents are being
prepared and will be distributed next week. He added that there has been
substantial community support of the food pantry. Nelson added that Giving Day
will take place this Saturday at the Barrington Middle School, Station Campus.
PACE agreement
Rice explained that Cuba and Barrington Townships will be taking over the
PACE program. There are plans to work on the billing process so that each
Township is billed equitably and according to usage.
A motion was made by Trustee Griffith and seconded by Trustee
Svacha that Cuba Township, in cooperation with Barrington Township, will carry
the 2010 PACE contract and that the cost will be shared with Barrington
Township.
Roll call: Griffith- yes; Mumaw- yes; Rice- yes; Svacha- yes; Nelson- yes.
No Child Left Inside survey request
Nelson explained that the No Child Left Insideprogram would like to
have a link on the Cuba Township website for a survey.
A motion was made by Trustee Rice and seconded by Trustee Griffith to permit a
link to the No ChildLeft Insidesurvey on the Cuba Township website.
Motion carried.
2010 – 2011 fiscal year budget discussion
Nelson distributed a proposed budget for General Town. He added that these
numbers are for review at this time with final decisions on the budget to be
made in February or March. Rose added that a 30 day notice of a public hearing
for budget review must take place. If the board passes a tentative budget in
January, then the 30 day notice of the public hearing would be for February 10,
2010. Various aspects of the General Town budget were reviewed and discussed. It
was confirmed that the revenue figures of the budget are derived from the levy
which was passed in November. Tonigan discussed aspects of the Assessor budget.
There was lengthy discussion regarding The Garlands assessment and their appeal.
Rice asked about the Citizens Budget Committee that was in place in the past. He suggested the committee be reinstated. Gooch suggested that it was too late this year, but could be implemented for next year.
There was some discussion regarding the White Memorial Cemetery budget. Rose told the board that the audit of the cemetery has been completed and it appears that there are some grave sites that can be sold. She said the review of the cemetery will need to be completed with the snow is gone.
Gooch told the board that although the Road District levy has decreased, the budget and spending will not decrease. Revenue from the intergovernmental agreements, grant money from the State of Illinois and village contracts will permit the budget to remain as last year or increase. He continued, that he does not anticipate any new equipment purchases in the new year. Gooch told the board that he will be hiring a new office employee at the first of the year who will manage warranty work and inventory control. He added that he will be breaking the budget down into more precise line items.
Griffith asked for a copy of the salary ordinance passed in July 2008 prior to the next meeting.
Health insurance policy review
There was no discussion this month.
Highway Commissioner’s report
Gooch told the board that he has installed a generator at the farmhouse and
the newer pole barn. The generators were paid for through grants. He felt this
was necessary in an emergency weather situation as there is a lot of electronic
equipment in these buildings.
Assessor’s report
Tonigan told the board that hearings are finished except for The Garlands. There
were over 500 complaints and over 200 Board of Review cases were handled in the
office. Currently Tonigan and her staff are assisting the county with scheduling
hearings due to an enormous work load. This will facilitate the timely
processing of tax bills. Tonigan added that as her books are closed her staff
has the time available to assist the county.
Newsletter update
Have a Heart Food Drive update
Nelson told the board the food drive is scheduled for February 13, 2010 at
the Barrington Public Safety Building on Northwest Highway, 9 am to noon.
Approval of bills
A motion was made by Trustee Svacha and seconded by Trustee Mumaw to approve
the bills in the amount of $269,648.80, check nos. 23421 through 23591.
Mumaw asked Gooch about a bill for work boots and also about a bill for changing
the locks on a Road District building.
Roll call: Griffith- yes; Mumaw- yes; Rice- no; Svacha- yes; Nelson- yes. Motion
carried.
New business
Rice told the board that the Flint Creek Watershed Partnership will be
requesting funding from the Township. He added that he hoped the board will be
able to support their request.
There was discussion regarding a property on Cuba Road, Bear Dog Farm.
Rice asked the board about making some changes to the Township website. He also suggested individual email addresses for Township officials.
Old Business
Svacha thanked the board for the flowers that were sent to her during her recent
hospital stay.
A motion was made by Trustee Mumaw and seconded by Trustee Griffith to go into executive session. The meeting was recessed at 8:40 to executive session.
The regular session meeting was reconvened at 9:10pm.
Adjournment
A motion was made by Trustee Griffith and seconded by Trustee Svacha to
adjourn. The meeting was adjourned at 9:12 pm. Motion carried.
Respectfully submitted,
Priscilla H. Rose
Clerk